Elite Corporate Travel Solutions

Travel Vanguard Pro Terms of Service

Last Updated: December 2024

1. Agreement to Terms

By accessing and using Travel Vanguard Pro services, you agree to be bound by these Terms of Service and all applicable laws and regulations. If you do not agree with these terms, you are prohibited from using our services.

2. Service Description

Travel Vanguard Pro provides corporate travel management services including but not limited to travel planning, booking services, risk management, and travel analytics. All services are provided subject to availability and applicable terms.

3. User Responsibilities

Users must provide accurate information, comply with travel policies, and promptly communicate any changes or issues. Users are responsible for all costs associated with their travel arrangements and any penalties resulting from policy violations.

4. Payment Terms

Payment terms are established in individual service agreements. Late payments may result in service suspension and additional fees. All prices are subject to change with 30 days notice.

5. Limitation of Liability

Travel Vanguard Pro's liability is limited to the value of services provided. We are not liable for indirect, incidental, or consequential damages resulting from travel disruptions, cancellations, or other circumstances beyond our control.

6. Governing Law

These terms are governed by the laws of New York State. Any disputes will be resolved through binding arbitration in New York, NY.

Travel Vanguard Pro Privacy Policy

Last Updated: December 2024

1. Information We Collect

We collect personal information necessary to provide travel services including names, contact information, travel preferences, passport details, and payment information. We also collect usage data to improve our services.

2. How We Use Your Information

Your information is used to provide travel services, communicate important updates, process payments, ensure compliance with travel requirements, and improve our service offerings.

3. Information Sharing

We share information with travel suppliers (airlines, hotels, car rental companies) as necessary to provide services. We never sell personal information and only share data as required by law or with explicit consent.

4. Data Security

We implement enterprise-grade security measures including encryption, secure servers, and regular security audits to protect your personal information from unauthorized access or disclosure.

5. Your Rights

You have the right to access, update, or delete your personal information. You can also opt-out of marketing communications and request data portability where applicable.

6. International Transfers

Your data may be transferred internationally for travel services. We ensure appropriate safeguards are in place for all international data transfers.

7. Contact Us

For privacy inquiries, contact our Data Protection Officer at [email protected] or +1 (212) 555-0187.

Travel Vanguard Pro Cookie Policy

Last Updated: December 2024

1. What Are Cookies

Cookies are small text files stored on your device when you visit our website. They help us provide a better user experience and understand how our website is used.

2. Types of Cookies We Use

• Essential Cookies: Required for basic website functionality and security
• Performance Cookies: Help us understand website usage and improve performance
• Functional Cookies: Remember your preferences and enhance your experience
• Marketing Cookies: Used to deliver relevant advertisements with your consent

3. Managing Cookies

You can control cookie settings through your browser preferences or our cookie consent tool. Disabling certain cookies may affect website functionality.

4. Third-Party Cookies

We may use third-party services that place cookies on your device. These are governed by the respective third party's privacy policy.

5. Cookie Retention

Cookies are retained for varying periods based on their purpose, from session-only to up to 2 years for certain preference cookies.

6. Updates to This Policy

We may update this cookie policy periodically. Material changes will be communicated through website notices or email.

GDPR Compliance Documentation

Last Updated: December 2024

1. Legal Basis for Processing

We process personal data under the following legal bases: contract performance, legitimate interests, legal compliance, and consent where required. Specific legal bases are identified for each processing activity.

2. Data Subject Rights

• Right of Access: Request copies of your personal data
• Right to Rectification: Correct inaccurate personal data
• Right to Erasure: Request deletion of personal data
• Right to Restrict Processing: Limit how we use your data
• Right to Data Portability: Receive your data in a structured format
• Right to Object: Object to certain processing activities

3. Data Protection Officer

Our Data Protection Officer can be contacted at:
Email: [email protected]
Phone: +1 (212) 555-0187
Address: 425 Park Avenue, Suite 1201, New York, NY 10022

4. Data Transfers

International data transfers are protected by appropriate safeguards including Standard Contractual Clauses and adequacy decisions where applicable.

5. Breach Notification

We have procedures in place to detect, report, and investigate data breaches within 72 hours of becoming aware, in compliance with GDPR requirements.

6. Supervisory Authority

You have the right to lodge a complaint with your local supervisory authority if you believe your data protection rights have been violated.

Digital Millennium Copyright Act (DMCA) Policy

Last Updated: December 2024

1. Copyright Respect

Travel Vanguard Pro respects intellectual property rights and expects users to do the same. We respond to valid DMCA takedown notices and maintain a policy for repeat infringers.

2. Filing a DMCA Notice

To file a DMCA takedown notice, please provide:

• Your physical or electronic signature
• Description of the copyrighted work claimed to be infringed
• Description of the infringing material and its location
• Your contact information
• Statement of good faith belief that use is not authorized
• Statement of accuracy and authority to act

3. DMCA Agent Contact

Send DMCA notices to our designated agent:
Email: [email protected]
Phone: +1 (212) 555-0187
Address: 425 Park Avenue, Suite 1201, New York, NY 10022

4. Counter-Notification Process

If you believe content was removed in error, you may file a counter-notification with the same contact information, including a statement of good faith belief and consent to jurisdiction.

5. Repeat Infringer Policy

We terminate accounts of users who are repeat infringers in appropriate circumstances, in accordance with our terms of service.

6. False Claims

Please note that making false claims in a DMCA notice may result in legal liability for damages, including costs and attorney fees.